How to plan a backyard wedding

There are a few things you should know about planning a backyard wedding before committing. Based on experience from planning my own micro wedding and being a wedding photographer for 6 years, I have collected some information along the way that could be useful when planning a backyard wedding. The specifics can get confusing, so I’ve listed a few tips!

House vs. Park rental

If you don’t have a big backyard but still want a backyard wedding, you can rent on Airbnb and VRBO, but always check the house rental rules. There is an option to filter by ‘events allowed’ or you could reach out to the host to check availability for events!

Similarly, you should always give full information, such as guest count, hours needed, and what you are doing in the space for safety purposes to state parks or other public entities. There may be restrictions on what items can be brought to public spaces. Verify with your contact what restrictions are in place and what permits you need to hold an event at the space. Odds are you’ll need event insurance as well, which you can get through your current insurance provider.

Hire a wedding planner

A common misconception on your wedding day is that your photographer is your coordinator. Although they make a timeline and are with you the entire day, they cannot do the behind the scenes things like setting out decor or flipping a room during cocktail hour. Wedding planners and coordinators are dire to give you a relaxed experience. They’re your right hand person all day, problem solve behind the scenes, connect with the rest of your vendors, and direct everyone on where to be and when. If you want to be present on your wedding day, hiring a planner or day-of-coordinator will save you a lot of trouble! Best purchase of my own wedding, for sure! Plus, vendors love being able to reach out to a professional that has all of your information in one spot. Bonus points for not bothering you on your wedding day unless absolutely necessary.

Event insurance

Event insurance helps protect your property and any other guests that may need medical assistance in the event of an emergency. If your event is not covered and someone has an accident involving a piece of your property or rental, you may be liable to pay for unexpected medical expenses. You can check through your homeowners insurance or other websites. Most insurance agencies offer event insurance, but it’s likely more affordable through your current provider.

Have a backup plan

The weather is not often reliable on a wedding day, and that’s just the fact of the matter, especially in the Midwest. If you’re planning for your ceremony or reception to be outside, consider a tent as a backup or plan A. Sail cloth tents are the trend currently, and really set the tone for you day. You can rent tents through many companies. The Cottonwood Tent Co in Omaha is a great option for Nebraska and western Iowa. Ask your photographer if they have any favorite vendors or do a social media/google search to find one near you!

Be aware of your necessary budget items

Backyard weddings come with expenses that you may not think of. Vendors that often come with a venue (venue coordinator, catering, in house staff, bartenders, etc.) will have to be something you hire out. Tables, chairs, dance floor, electricity, and others will have to be rented or purchased. This comes with a lot of flexibility with design choices though, given some things are set in stone at other established venues. Many large cities offer rentals for lounge sets, shelving, dance floors, tables, chairs, and even table decor and settings! Double check with your caterer that you are not responsible for plates and silverware that way you’re sure to have everything you need come wedding day for rentals. Facebook Marketplace and other wedding buy-sell-trade groups will be your best friend.

Book a quality MC & DJ

DJ’s are crucial to throwing a good party. If you shell out anywhere for a wedding, I always recommend your DJ, an open bar, and your media team. An experienced DJ is such a good investment for a backyard wedding. All of your vendors have to work in harmony at a venue that has no super specific regulations. Finding someone with a vision on how to throw a perfect party, flow through the evening, and guide guests through the experience is the person you want to MC and DJ your backyard reception!

Neighbors and regulations

Depending on where your wedding will be located, be sure to check city ordinances and be respectful of neighbors! Receptions can get loud, but also to ensure your ceremony won’t be interrupted by machinery, construction, and other loud incidents. Be sure to check with your Airbnb or VRBO host (if you go that route) what hosting restrictions you may have!

There are pros and cons to every wedding venue, but weighing your options is the perfect start. If you’re looking for something in between a backyard wedding and ballroom wedding, consider a smaller more intimate wedding venue that fits 50-100 people. It can be a nice happy medium in between the two.

Some of my favorite intimate and back yard inspired wedding venues in Omaha are Lucile’s Old Market and Bohemian Gardens. Willow on Grand, The Cottage, and Iris Aisle are my favorites located in the DSM metro.

If you are planning an intimate, backyard wedding, visit my website to learn more about packages and pricing and inquire here for custom packages. <3